Learn how to change the course, grade, observation type, or other details associated with an observation.
Please note: This article applies to users with Network-Level permissions.
Users with Network-Level permissions can edit the information listed under Observation Details, even if they were not the person who initially submitted the observation. This might include, for example, the course, grade, or date of the observation.
Find the Observation
First, find the observation you are looking for by searching for the observee's name with the magnifying glass in the top right corner. Then go to their Teaching Timeline, find the observation, and click on the hyperlink.
Using Admin Actions
Once the observation is open, click on Admin Actions. You can then adjust any of the details listed. When you make an edit, you'll see a green pop-up at the bottom which says Success! and notifies you that your changes were automatically saved.
The screenshot below shows some options that you can override as a System Admin. Read on to see more information on each of the toggles.
Require observee to sign observation: Will enable the Sign Observation button on the observee's view.
Make observation private: Toggle on to completely hide this observation from the observee. They will not see the observation on their profile page and they will not see any information even if they were to search for the URL.
Override form setting to lock after 365 days: Prevents the observation from being locked. Most observations lock after a certain number of days. Locked means that the observer won't be able to put it back into edit mode and make changes. If you are already past the deadline, then you'll instead see a toggle here to unlock the observation.
Lock observation: Locks the observation and prevents the observer from being able to make any edits. When an observation is signed by an observee, it locks automatically. If it is already locked, you'll see an option to unlock the observation instead.
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